2020/11/24 COVID-19 Update: Active screening, ArriveCAN daily reporting requirements, MISTFWP claims for 2021

by Nathan Couvillon

Attachments:

Consultation Backgrounder with Questions_Public.pdf

Annex A-Proposed Minimum Accommodation Requirements.pdf

2020 TFW Housing Survey.pdf

2020 ESDC Questionnaire template – Proposed Minimum Housing Standards.docx

PPE poster3 copy.pdf

LeClair COVID Regs Info.pdf


Dear OGVG Member:

NEW: Active screening requirements

Just a reminder that as regional threats levels change you should familiarize yourselves with the new requirements. Threat levels and requirements can be found here:

COVID-19 response framework: keeping Ontario safe and open | Ontario.ca

You should also make sure you have your COVID-19 Workplace Safety plan in place. Details can be found below. Many compliance agencies are currently doing a blitz so make sure you have your paperwork in order.

https://www.ontario.ca/page/develop-your-covid-19-workplace-safety-plan

In the above link, one of the requirements is for active screening. See below for the details.

Screen actively

Starting September 26, 2020, employers must actively screen every worker before they enter the workplace at the start of their shift as described in the instructions issued by the Office of the Chief Medical Officer of Health.

  • Active screening may be done in person at the workplace or remotely using telephone, internet (online), email submission or an app prior to entry.
  • Actively screen each person entering the workplace for work purposes, including workers, volunteers, suppliers and contractors.
  • Screening should occur before or when the person arrives at the workplace at the beginning of their shift or visit.
  • Use the COVID-19 screening tool for workplaces or ensure that your screening process includes all the questions from the screening tool.
  • A screener should advise anyone who does not pass the screening:
    • that they may not enter the workplace, including any outdoor, or partially outdoor, workplaces
    • to go home to self-isolate immediately
    • to contact their health care provider or Telehealth Ontario (1-866-797-0000) to find out if they need a COVID-19 test and for further instructions

Make sure screeners receive information and instruction on how to perform this work safely and what to do if a person must be excluded from the workplace.

You can also:

  • screen visitors and clients by phone or through an app before they arrive for their appointment
  • consider actively monitoring workers for symptoms more than once during their shift

NEW CME Update: COVID requirements perspectives from LeClair & Associates – Management Law (see attached)

Taken from a CME update: Over the past few days there have been several reports regarding colour coded zones, new requirements around the compulsory wearing of masks, face shields and added access control measures. It has been the priority of the team at LeClair & Associates throughout to keep you and your organizations up to date and empowered. With many online reports about these changes being less than accurate, LeClair and Associates have put together the above attachment that details what the law requires and how each of these issues are to be approached and applied. There is some really good info in the attachment, which is only 2 pages, take the time to review it.


NEW: Mandatory Isolation Support for Temporary Foreign Workers Program

While at this point in time, the Quarantine Act and MISTFWP only extend to Nov. 30, we expect these requirements and program to continue into the new year. I have clarified that employees who claimed under the program in 2020 will be eligible to claim again 2021 if they are coming in under a new contract (as would be typical for SAWP). However, employees who go home on vacation are not eligible to receive MISTFWP a second time.


REMINDER: Mandatory digital requirements for all travellers entering Canada

Please note there are mandatory daily reporting requirements for each individual in the 14 day isolation period.

 As of November 21, 2020, all travellers entering Canada, including Temporary Foreign Workers (TFW) will be required to submit contact and quarantine information digitally upon and after entry via the ArriveCAN app or webpage.

As of November 21, 2020, if you are flying to Canada as your destination, you must use ArriveCAN to submit your:

  • travel and contact information
  • quarantine plan (unless exempted under conditions set out in the mandatory isolation order)
  • COVID-19 symptom self-assessments

If you are travelling to Canada by land or sea, you are strongly encouraged to submit your travel information through ArriveCAN. This will speed up processing at the border and limit points of contact. Show your ArriveCAN receipt to the border services officer.

 As of November 21, 2020, all travellers, whether they travel by air, land, or sea, must provide information after their entry into Canada. You must use ArriveCAN or call 1-833-641-0343 to:

  • confirm that you have arrived at the address you provided for your quarantine or isolation location within 48 hours of your entry into Canada
  • complete daily COVID-19 symptom self-assessments during your quarantine period

NOTE: You do not have to do this if you are exempted under conditions set out in the mandatory isolation order.

For TFWs, the necessary contact and quarantine information can be entered in the ArriveCAN app or webpage by another person such as their employer. Learn more about the new requirements and how to use the ArriveCAN app.

To our understanding as of today, FARMS will NOT be doing this on your behalf.


REMINDER: OGVG PPE

Please see the attached flyer for the available PPE resources from OGVG.


REMINDER: Federal TFWP Housing Reform Consultation Template and Correction

As announced last week, the federal government in consulting on proposed minimum standards for TFW housing (see attached ‘Consultation Backgrounder with Questions_Public.pdf’). We are urging all growers to get involved directly in this consultation. Responses are due by December 22.

There are two opportunities for input

  1. Complete the survey sent via email to you by ESDC on existing housing stock (example survey attached ‘2020 TFW Housing Survey.pdf’) . If you are an employer of temporary foreign workers and have NOT received the survey, please email NC-TFWP-APT-PTET-EPA-GD@hrsdc-rhdcc.gc.ca
  2. Complete the attached questionnaire in response to the proposed minimum housing requirements. (attached ‘Annex A-Proposed Minimum Accommodation Requirements.pdf’). Feel free to use the word document attached to draft and submit your comments directly to ESDC

Information about this consultation is publicly available on the Consulting with Canadians website: https://www.canada.ca/en/employment-social-development/programs/temporary-foreign-worker/consultation-accommodations.html.

Lastly, we received a correction on requirements for mattresses in sleeping quarters.

  • All beds must consist of a proper bed base/frame at least 20 cm (7.87 inches) off the floor, a clean pillow, a clean, supportive mattress of sound construction with a minimum width of 38” (95.6 cm), a minimum length of 75” (190.5 cm), and a minimum height of 25 cm.

NOTE: We will be discussing the ‘Impacts of New Requirements’ and ‘Inspections’ questions on next week’s COVID Webinar on Friday, Nov. 27th

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